Roles and Responsibilities of Project Manager

Roles and Responsibilities of Project Manager: In this Module, you will learn about Project Manager definition, Project Manager roles and responsibilities , Project Manager Sphere of Influence, Project Manager Competences (PMI Talent Triangle), Technical Skills, Strategic and business Management Skills and Leadership Skills.

Roles and Responsibilities of Project Manager

To understand the roles and responsibilities of project manager in an organization, first we need to think about the definition of project manager.

What is a Project Manager (PM)?

A person holding overall responsibilities of successful initiation, planning, execution, monitoring & controlling and finally closing of a project is known as project manager. Now a days, Various enterprises using the job title “Project Manager” like construction industries, chemical industries, telecom sectors, information technology-based organizations etc.

The project manager must have more general skills sets including an ability to do inquiries with their team members, identify implicit suspicions and resolve conflicts.

What are the Roles and Responsibilities of Project Manager?

The main important job role of project manager is to identify the risks associated with the projects and its impact on success of project. Project manager also needs to ensure that this risk must be both formally and informally measured throughout the project lifetime.

The successful project manager should have direct focus on risks by adhering to a policy of open communication, ensuring every significant participant has an opportunity to express opinions and concerns. The project manager needs to ensure that they can control risk in appropriate way and minimize uncertainty.

A project manager is an individual who is responsible for making decisions, both large and small and each & every decision must directly benefit their project or help in successful completion of project.

Project managers use project management software, such as Microsoft Project, liquid planner etc. to organise and arrange their tasks or scheduling activities. These software packages help project managers to generate reports and charts easily in a few minutes compared with the several hours it can take if they do it by hand.

Lists of Roles and Responsibilities

The roles and responsibilities of project manager encompasses many activities including:

• Planning and Defining Scope
• Monitoring and Reporting Progress status
• Creating Schedule & Time Estimating
• Cost Estimating & Developing Budget

• Activity Planning and Sequencing
• Resource Planning
• Documentation And developing charts
• Quality Control
• Risk Analysis, Managing Risks and Issues
• Team Leadership
• Strategic Influencing
• Working with Vendors and Customers
• Scalability, Interoperability and Portability Analysis
• Benefits Realisation

Project Manager Sphere of Influence

Project managers accomplish various roles within their sphere of influence. These roles reflect the project manager’s capabilities, values and contributions of the project management profession. Here we can get highlights of the roles of the project manager in the various spheres of influence as shown in Figure below.

The project manager drives the project team members in order to meet objectives of the project and stakeholders’ expectations. The project manager is also responsible to balance the competing constraints on the project with the available resources.

Communication roles between the project sponsor, team members, and other stakeholders also performed by project managers which includes providing direction to the concerns and presenting the vision of successful completion of the project. The project manager uses soft skills such as interpersonal skills and the ability to manage people in order to balance the conflicting and competing goals of the project stakeholders.

Other independent projects or projects that are under the same program may impact a project due to demands on the same resources, priorities of funding, distribution of deliverables, and alignment of project objectives with those of the organization. During project handling, the project manager proactively interacts with managers within the organization. The project manager also works with the project sponsor to identify internal political and strategic issues that may have direct impact on project team members or project’s quality.

Continuous knowledge transfer and integration is crucial for every project manager. This knowledge transfer and integration includes sharing of knowledge to others team members, participation in training program, continuing education and development. This professional development is ongoing in the project management job.

An experience and subject matter expert have ability to educate other professionals regarding the value of a project management approach.

Project Manager Competences

Recent PMI studies applied the Project Manager Competency Development (PMCD) Framework to the skills needed by project managers using. The talent triangle focuses on three key skill sets:

       

          1.) Technical project management Skills

Technical project management skills are defined as the skills to effectively apply project management knowledge to deliver significant outcomes for projects or programs. There are various technical project management skills.

Project managers most often rely on expert judgment to perform better in organization. Effective project managers consistently demonstrated several key skills including focus on the critical technical project management elements for each project they manage, tailor traditional as well as agile tools, techniques, and methods for each project, manage time to plan thoroughly, manage project elements such as schedule, cost, resources, risks and others.

      2.) Strategic and business management Skills

Strategic and business management skills involve the ability of project manager to focus on high-level overview of the organization and effectively negotiate and implement decisions that support strategic alignment. This ability may include a working knowledge of other functions such as finance, marketing, and operations.

Strategic and business management skills may also include developing and applying pertinent product and industry expertise. Project managers must hold knowledge about the business aspects of a project,  mission, goals & objectives, products, services, market conditions, work with the project sponsors, stakeholders, and subject matter experts to develop an appropriate project delivery strategy and implement that strategy in proper manner to maximize the business value of the project.

     3.) Leadership Skills

Leadership skills involve the ability to guide, motivate, and direct whole team members in an organization associated with the project. These skills may include demonstrating essential capabilities such as negotiation, resilience, communication, problem solving, critical thinking, and interpersonal skills.

Projects are becoming increasingly more complicated with more and more businesses executing their strategy through projects. Project management is more than just working with numbers, templates, charts, graphs, and computing systems. A common denominator in all projects is people. People can be counted, but they are not numbers.

For more about Leadership Skills of Project Manager, Please visit: https://www.passpmpexamprep.com/leadership-skills-of-project-manager

Conclusion

Most hopefully, you would like this information, and this is more informative for you. 

The information provided above about Roles and responsibilities of Project Manager will help you to know your job roles and responsibilities and implement your skills in proper manner for successfully complete the project assigned to you. 

Share your views/questions about this script in the comment box below which would be highly appreciated and of course, you can also contact me on my email id: sdeepak222@gmail.com.

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