Direct and manage project work executing process (PMP)

Direct and Manage Project Work and its importance in Project Management: In this module, you will get deep knowledge about Direct and Manage Project Work executing process and its importance, Direct and manage project work process including Inputs, Tools & techniques and Outputs based on latest edition of PMBOK (Project Management body of knowledge) Guide and many more.

Direct and Manage Project and its importance in Project Management

Introduction to Direct and Manage Project Work Process

Direct and manage project work process belongs to project integration management knowledge area and it deals with successful management and coordination of project management plan activities.

Process Group	Knowledge Area
Executing	Project Integration Management

What are the seven processes of Project Integration Management?

The seven processes of project integration management knowledge area are:

1. Develop Project Charter (Initiating)

2. Develop Project Management Plan (Planning)

3. Direct and Manage Project Work (Executing)

4. Manage Project Knowledge (Executing)

5. Monitor and Control Project Work (Monitoring and Controlling)

6. Perform Integrated Change Control (Monitoring and Controlling)

7. Close Project or Phase (Closing)

What is Direct and Manage Project Work process in Project Management?

According to PMBOK Guide, Direct and Manage Project Work is the process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives.

Direct and Manage Project Work includes executing the arranged project activities to complete project deliverables and achieve objectives of the project.

Project manager and project management team manages the technical as well as organizational interfaces and directs the performance of the planned activities that exist in the project. Direct and Manage Project Work also requires audit of the effect of all task changes and the usage of approved changes such as corrective action, preventive action, and defect repair.

During project execution, the work performance data is collected and communicated to the applicable controlling processes. The Direct and Manage Project Work process is directly affected by the project application area.

What is the main purpose of Direct and Manage Project Work process?

Direct and Manage Project Work process is the integration part of executing process group. The main purpose of the Direct and Manage Project Work process is coordinating these activities and processes to deliver outputs of the project.

The key advantage of this process is that it gives overall management of the project work and deliverables in order to improve the probability of project success. Direct and Manage Project Work Process is performed throughout the project.

Inputs, tools and techniques, and outputs of the process Direct and Manage Project Work

Direct and manage project work executing process

What are the inputs of the process Direct and Manage Project Work?

Direct and Manage Project Work: Inputs

1. Project Management Plan

Project management plan is an essential input into this process as it guides Project manager to manage, execute, monitor and control the project. Also, A project management plan is main input of Direct and Manage Project Work as it contains all the subsidiary plans.

2. Project Documents

· Change log

The change log contains all the information of the changes that are executed in the project

· Lessons learned register

Lesson learned register helps project team to improve the performance of the project through the lesson learned from previously handled similar kind of project. Main benefit of lesson learned register is that it is used to avoid repeating mistakes that have occurred in previous project during its handling.

· Milestone list

The milestone list describes the project scheduled dates for specific milestones.

· Project communications

Project communications include performance reports, deliverable status, and other information that are generated through the project.

· Project schedule

The project schedule describes the list of work activities, work durations, allocated resources, and planned project’s schedule start and finish dates.

· Requirements traceability matrix

The requirements traceability matrix links product requirements to the project deliverables that satisfy them and helps to focus on the final outcomes.

· Risk register

The risk register provides information on negative risk which is also known as threats and positive risk known as opportunities that may impact the execution of the project.

· Risk report

The risk report provides information about the sources of overall project risk along with detailed summary information on identified individual project risks.

3. Approved change request

Output of the Perform Integrated Change Control process are approved change requests and it may be a corrective action, a preventive action, or a defect repair. Project team schedule and implement approved change requests and it has ability to impact any area of the project or project management plan. It can also modify the formally controlled project management plan components or project documents.

4. Enterprise environmental factors

The enterprise environmental factors that can influence the Direct & Manage Project Work process includes:

Stakeholder risk thresholds
Organizational culture, structure and sustainability
Infrastructure

5. Organizational process assets

The organizational process assets that can influence the Direct and Manage Project Work process includes:

Organizational standards, policies, procedures and processes
Change control and risk control procedures
Performance measurement database
Project information from previous projects
Issue and defect management database

What are the tools and techniques used for Direct and Manage Project Work process?

Direct and Manage Project Work: Tools & Techniques

1. Expert judgment

Expert Judgment is an important stage in the Direct and Manage Project Work process. Expertise should be considered from individuals or groups with knowledge of Cost and budget management, technical knowledge on the industry, legal and procurement, Legislation and regulations, Organizational governance etc.

2. Project management information system (PMIS)

The PMIS is the primary tool to Direct and Manage Project Work process as it provides access to information technology software tools, such as scheduling software tools, work authorization systems, configuration management systems, project information collection and distribution systems, as well as interfaces to other online automated systems such as corporate knowledge base repositories. Automated gathering and reporting on key performance indicators (KPI) can be part of this system.

3. Meetings

Meetings should take place on timely basis to keep things in an organized manner and are used to discuss appropriate topics of the project when directing and managing project work. Attendees may include the project manager, the project team, and affected stakeholders. Each attendee should have a defined role to ensure appropriate participation. Few types of meetings are kick-off, technical, sprint or iteration planning, Scrum daily standups, steering group, problem solving, progress update, and retrospective meetings.

What are the outputs of Direct and Manage Project Work process?

Direct and Manage Project Work: Outputs

1. Deliverables

A deliverable is an important output of Direct and Manage Project Work . To produce deliverable is main purpose of this process. A deliverable is any unique and verifiable product, result, or capability to perform a service which is required to be produced to complete a project. Deliverables can include components of the project management plan.

2. Work Performance Data

Work performance data are the collection of the project information. Work performance data are the raw observations and measurements identified during activities being performed to carry out the project work.

Few examples of work performance data are:

·        Work completed
·        Key performance indicators (KPIs)
·        Technical performance measures
·        Actual start and finish dates of schedule activities
·        Story points completed
·        Deliverables status
·        Schedule progress
·        Number of change requests
·        Number of defects
·        Actual costs incurred
·        Actual durations

3. Issue Log

The issue log helps the project manager effectively track and manage issues, ensuring that they are investigated and resolved. The issue log is a project document where all the issues are recorded and tracked. Data on issues may include:
·        Issue type
·        Who raised the issue and when
·        Description
·        Priority
·        Who is assigned to the issue
·        Target resolution date
·        Status, and Final solution

4. Change Requests

A change request is a formal proposal to modify any document, deliverable, or baseline. While project is executed, issues are found and required to submit change requests which may modify project policies, procedures and product results.

A change may be requested by any project stakeholder. Change requests are processed for review through the Perform Integrated Change Control process.

They will leave impact on followings:

· Corrective action

An activity that realigns the performance of the project work with the project management plan.

· Preventive action

An activity that ensures the future performance of the project work is aligned with the project management plan.

· Defect repair

An activity to modify a nonconforming product or product component.

· Updates
Changes to formally controlled project documents, project plans, etc., to reflect modified or additional ideas or content.

5. Project Management Plan Updates

Any change to the project management plan goes through the organization’s change control process via a change request. Any component of the project management plan may require a change request as a result of this process.

6. Project Document Updates

Project documents that may be updated as a result of carrying out this process include:

· Activity list

The activity list may be updated with additional or modified activities to be performed to complete project work.

· Assumption log

New assumptions and constraints may be added, and the status of existing assumptions and constraints may be updated or closed out.

· Lessons learned register

Any lessons learned that will improve performance for current or future projects is recorded as it is learned.

· Requirements documentation

New requirements may be identified during this process. Progress on meeting requirements can also be updated.

· Risk register

New risks may be identified, and existing risks may be updated during this process. Risks are recorded in the risk register via risk management processes.

· Stakeholder register

Where additional information on existing or new stakeholders is gathered as a result of this process, it is recorded in the stakeholder register.

7. Organizational Process Assets Updates

This process is one of the most important output process of Direct and Manage Project Work which is used to update any organizational process assets.

Conclusion

Most hopefully, you would like this information, and this will be more beneficial for you. The information shared above about Direct and Manage Project Work and its importance is an extremely important for any project.

The key advantage of Direct and Manage Project Work process is that it gives overall management of the project work and deliverables in order to improve the probability of project success.

For free questions & answers on Project Integration Management knowledge area : https://www.passpmpexamprep.com/practice-questions-on-integration-management

For getting detail knowledge about next process of Project Integration Management, read “Manage Project Knowledge Process”.

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