Organizational influences on project management

Organizational influences on project management: In this module, you will learn about "Organizational influences on project management" ,Enterprise Environmental Factors (EEFs), Organizational Process Assets (OPAs), Types of EEFs and OPAs, Differences between EEFs and OPAs .

Organizational influences on project management

Enterprise Environmental Factors (EEFs) and Organizational Process Assets (OPAs) are the most important areas of focus for Organizational influences on project management in almost all processes in the ten knowledge areas. Enterprise environmental factors can be internal or external, while organizational process assets are always internal to an organization.

During Project handling, Project manager might have to face numerous obstacles or problems and project manager needs to take care of Organizational influences on project management. 

Some of them might be brought about by absence of proper planning or by some different reasons that you can control. But there can be some conditions which cannot be under control of Project team members which can be called as Enterprise Environmental Factors. 

There are internal and external factors that might influence projects. These factors can be named as Enterprise Environmental Factors (EEFs). Organizational infrastructure, skill availability, risk attitude, governance approach, etc are examples of internal EEFs political and financial climate are examples of external EEFs.

Projects will use policies and standards, past metrics, and may apply lessons from previous similar types of projects. Such artefacts are also known as Organizational Process Assets (OPA).

Projects are also impacted by the organizational system which is involved not just of structures of organization but also general management and governance aspects.

What are Enterprise Environmental Factors?

Enterprise environmental factors (EEFs) are conditions that will influence the organization, the project, and its outcome that are not under the immediate control of the project team. As we discussed previously, these factors can be either internal or external to the organization. Every organization must exist and work within the enterprise environmental factors (EEFs).

The major environmental factors which can influence project management can be categorized into three; organizational, human resources and technological systems.

Enterprise environmental factors may have influence on project constraints: Positively or negatively. Enterprise environmental factors are inputs to many project management planning processes.

The Enterprise Environmental Factors are classified into two categories:

           A.     EEFs external to the organization

           B.     EEFs internal to the organization

Few popular examples of Enterprise Environmental Factors internal to the Organization can be:

Organizational culture, structure, and governance

Before planning of the project, as a project manager, it is essential to have idea about the organizational culture and management structure of your esteemed organization. That is important for avoiding unsuitability between the project and the organization itself.

Few examples of Organizational culture, structure and governance can be vision, mission, values, beliefs, cultural norms, leadership style, hierarchy & authority relationships, organizational style, ethics, and code of conduct.

Geographic distribution of facilities and resources

Few examples of geographic distribution of facilities and resources can be location of factory, virtual teams, shared frameworks, and cloud computing.

Infrastructure

Few examples of Infrastructure can be existing facilities, equipment, organizational broadcast channels, information technology hardware, and capacity.

Information technology software

Few examples of Information technology software can be task scheduling software tools, configuration management systems, web interfaces to other online automated systems, and work authorization systems.

Resource availability

Few examples of resource availability can be contracting and purchasing constraints, approved providers and subcontractors, and collaboration agreements.

Employee capability

Few examples of employee capability can be existing human resources expertise, skills, competencies, and specialized knowledge.

External And Internal Enterprise Environmental Factors

Few popular examples of Enterprise Environmental Factors external to the Organization can be:

Marketplace conditions

Assume that you are working in a company which is having an economic crisis which will affect the revenue of your company directly. Your projects, especially the budget might be affected respectively.

Few examples of marketplace conditions can be competitors, trademarks and market share brand recognition.

Social and cultural influences

Few examples of Social and cultural influences can be political climate, codes of conduct, ethics, and perceptions.

Legal restrictions

Few examples of Legal restrictions can be country or local laws & regulations related to security, data protection, employment, and procurement.

Commercial databases

Few examples of commercial databases can be benchmarking results, standardized cost estimating data, industry risk study information, and risk databases.

Academic research

Few examples of Academic research can be industry studies, publications, and benchmarking results.

Government or industry standards

Government and industry standards are some conditions that you cannot control which directly affect the project. If you are going to market any product within the country, it needs approved by Authority first. Since these standards will impact your project scope, these are considered as Enterprise environmental factors (EEFs).

Few examples of government or industry standards can be regulatory agency regulations and standards related to products, production, environment, quality, and workmanship.

Financial considerations

Few examples of financial considerations can be currency exchange rates, interest rates, inflation rates, tariffs, and geographic location.

Physical environmental elements

Few examples physical environmental elements can be working conditions, weather, and constraints.

What are Organizational Process Assets ?

For details about Organizational process assets (OPAs) and difference between EEFs and OPAs,
Please visit : https://www.passpmpexamprep.com/organizational-process-assets

Conclusion

 Most hopefully, you would like this information, and this will be more beneficial for you. The information provided above about enterprise environmental factors (EEFs) as a part of organizational influences is essential factors to keep in mind for every Project manager in an organization. 

Share your views/questions about this script in the comment box below which would be highly appreciated and of course, you can also contact me on my email id: sdeepak222@gmail.com.

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