Project Management Data and Information: In this module, you will learn Work Performance Data and its types, Work Performance Information and its types, Work Performance Report and its types and interrelationship with each other.
The fundamental resources of project a
manager’s every day activity are data and information. Of course, project
manager can make decisions, define strategies, resolve deviations and measure
progress status of project based on data and information. The effectiveness of
the project manager can be decided based on accuracy of data and information.
Significant amount of data is
collected, analysed and transformed throughout the life cycle of a project. Regularly
collected data are analysed in context, aggregated and transformed to become
project information. Project data are collected as a result of various
processes of knowledge areas and are shared within the project team.
Information is stored or communicated
verbally and distributed in various formats as reports.
What is work performance data?
Raw observations and measurements recognized during activities accomplishment
to carry out the project work is also known as work performance data. Data are
often viewed as the lowest level of detail from which information can be
retrieved by other processes of knowledge areas.
In other words, it is the current status of various
project parameters, such as how much work has been finished, total time
elapsed, and the cost incurred up until now. You can also create work performance
information using work performance data.
What are the different types of Work Performance Data?
The various kinds of work performance data are:
- Percent
of work physically completed
- Story
points completed
- Schedule
Progress
- Key
performance indicators (KPIs)
- Quality
performance measures
- Technical
performance measures
- Deliverables
status
- Actual
start and finish dates of schedule activities
- Number
of change requests
- Number
of defects
- Actual
costs incurred to date
- Actual
duration, etc.
Project data are usually recorded in a Project Management Information
System (PMIS) and in project documents.
What is Work Performance Information?
The information that can be derived using work
performance data is also known as work performance information. The performance data collected
from various controlling processes, analysed in context and integrated based on
relationships across areas.
As you can see in figure below, Work performance data is gathered
through work execution and went to the controlling processes.
Work performance data are compared with the project management plan
components, project documents, and other project variables to become work
performance information.
What are the different types of Work Performance Information?
The various kinds of work performance information are:
- Status
of deliverable
- Implementation
status for change requests
- Forecast
estimates to complete, etc.
What is Work Performance Report?
Work performance reports organize and summarize the
information collected from various process and present it to the relevant stakeholders. In other words, Performance
reports shows the status of the project to the stakeholders and its performance
against the planned baselines.
Work performance reports are physical or electronic representation
of work performance information accumulated in project documents, which is expected
to create decisions, actions or awareness. Work
performance reports have a significant role in project management.
Work performance reports permits all
stakeholders to be aware of project performance and keep them up to date with
the project manager. Work performance reports rely upon work
performance data and work performance information.
What are the different types of Work Performance Reports?
Work performance reports can contain earned value graphs and
information, trend lines and forecasts, burndown charts, S-Curves, bar charts,
run charts, histograms, tables, contract performance information, and risk
summaries.
They can be presented as dashboards, heat reports, stop light charts, or
other representations useful for creating awareness and generating decisions
and actions.
The various kinds of work performance reports are:
- Status
reports
- Progress
reports
- Trends
reports
- Memos
- Justifications
- Earned
value reports
- Forecasting
reports
- Variance
reports
- Information
notes
- Electronic
dashboards
- Recommendations
- Updates,
etc.
Figure below shows the flow of project information across the various
processes used in managing the project.
 |
| Flow of project information across the various processes used in managing the project |
Conclusion
Most hopefully, you
would like this information, and it will be more beneficial for you.
The information
provided above about Project management data, Project management information and Project management reports is crucial for every Project
manager in an organization.
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views/questions about this script in the comment box below which would be
highly appreciated and of course, you can also contact me on my email id: sdeepak222@gmail.com.
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Learn Work Performance Data and its types, Work Performance Information and its types, Work Performance Report and its types and interrelationship with each other based on PMP sixth edition
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