Manage Project Knowledge Process and its importance in Project Management: In
this module, you can get ideas about manage project knowledge executing process
and its importance, Manage project knowledge process including inputs, tools
& techniques and outputs based on latest edition of PMBOK (Project
Management body of knowledge) Guide and many more.
1. Explicit Knowledge
2. Tacit Knowledge
The key advantage of manage project knowledge process is that it provides ideas for reusing existing knowledge and creating new knowledge.
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Manage Project Knowledge Process and its importance in Project Management
Introduction to Manage Project Knowledge Process
Manage project knowledge is a new process which was introduced by PMI in
PMBOK Guide sixth edition as a part of the Executing Process Group.
Process Group
|
Knowledge
Area
|
Executing
|
Project
Integration Management
|
What are the seven processes of Project Integration Management?
The seven processes of project integration management knowledge area are:
What is Manage Project Knowledge process in Project Management?
Manage project knowledge
process is all about using the existing knowledge and creating new knowledge to
achieve the objectives of the project. Thereby contributing to organizational
learning. This process is performed throughout the project.
What is the main benefit of manage project knowledge process?
The key benefit of manage project knowledge process is that prior organizational knowledge
is leveraged to produce or even improve the project outcomes. It should also be
noted that when new knowledge is created during the course of the project, it
is made available for future projects.
The manage Project Knowledge process has primarily two
purposes - reusing existing knowledge and creating new knowledge. Knowledge
captured in the past is used to improve performance on the current project, and
the knowledge created by the current project is made available to future
projects.
What are the types of knowledge?
Knowledge management deals with managing both explicit as well as tacit knowledge described as below:
1. Explicit Knowledge
Type of knowledge which can be readily codified using
words, pictures and numbers or letters. Explicit knowledge is fact based and can be put on papers and taught to others through words & symbols.
2. Tacit Knowledge
This includes emotions, experience and ability which are more difficult to communicate clearly.
Inputs, tools and techniques, and outputs of the process Manage Project Knowledge
What are the inputs of the process Manage Project Knowledge?
Manage Project Knowledge: Inputs
1. Project Management Plan
Project management plan is a single document but it is so exhaustive that its sections are themselves called subsidiary plans. All components of the project management plan are inputs.
2. Project Documents
- Lessons learned register
The
lessons learned register is a project document which is used to record
knowledge gained during a project handling and provides information on
effective practices in knowledge management.
- Project team assignments
Project team assignments specify
which resources are assigned to each activity during project execution. Means,
it provide information on the type of competencies and experience available in
the project.
- Resource breakdown structure
The resource breakdown structure
consists information on the composition of the team. It also help project team
members to understand available and missing knowledge.
- Stakeholder register
The stakeholder register contains
information about the identified stakeholders. It also hep project team to
understand the knowledge that stakeholders may have.
3. Deliverables
A
deliverable is any unique and verifiable product, result, or capability to
perform a service that is required to be produced to complete a process, phase,
or project.
Deliverables are typically tangible components which include components of the project management plan.
Deliverables are typically tangible components which include components of the project management plan.
4. Enterprise environmental factors
The enterprise environmental factors that
can influence the Manage Project Knowledge process includes:
- Organizational, stakeholder,
and customer culture
- Geographic distribution of
facilities and resources
- Organizational knowledge
experts
- Legal and regulatory
requirements and/or constraints
5. Organizational process assets
- Organizational standard policies, procedures
and processes
- Personnel administration
- Organizational communication
requirement
- Formal knowledge-sharing and
information-sharing procedures
What are the tools and techniques used for Manage Project Knowledge process?
Manage Project Knowledge: Tools & Techniques
1. Expert judgment
Expert Judgment is an important
stage in the manage project knowledge process. Expertise should be considered
from individuals or groups with knowledge of information and knowledge
management and its tools, organizational learning, information from other projects
etc.
2. Knowledge management
Knowledge management connect people so they can work together to
create new knowledge, share tacit knowledge, and integrate the knowledge of
diverse team members. The tools and techniques appropriate in a project depend
on the nature of the project, project complexity, and the level of diversity among team members.
3. Information management
Information management tools and techniques are used to create and connect people to
information. In simple words, this tools and techniques should be connected to project processes and process owners. They are effective for sharing simple, unambiguous, codified
explicit knowledge.
Relevant information management may include:
Relevant information management may include:
- Methods
for codifying explicit knowledge
- Lessons
learned register
- Library
services
- Information
gathering
- Project management information system (PMIS).
3. Interpersonal and team skills
The
interpersonal and team skills used include but are not limited to:
- Active listening
Active
listening helps reduce misunderstandings and improves communication and
knowledge sharing.
- Facilitation
Facilitation
helps effectively guide a group to a successful decision, solution, or
conclusion.
- Leadership
Leadership is used to communicate the vision and inspire the project team to focus on the
appropriate knowledge and knowledge objectives.
- Networking
Networking
allows informal connections and relations among project stakeholders to be
established and creates the conditions to share tacit and explicit knowledge.
- Political awareness
Political
awareness helps the project manager to plan communications based on the project
environment as well as the organization’s political environment.
What are the outputs of Manage Project Knowledge process?
Manage Project Knowledge: Outputs
1.
Lessons learned register
The lessons learned register may include the impact,
recommendations, and proposed actions associated with the situation. It is also utilized to record challenges, issues, risks etc.
The
lessons learned register is created as an output of this process early in the
project. Thereafter it is used as an input and updated as an output in many
processes throughout the project. Knowledge can be documented
using videos, pictures, audios, or other suitable means..
At
the end of a project or phase, the information is transferred to an
organizational process asset called a lessons learned repository.
2. Project management plan updates
Any
change to the project management plan goes through the organization’s change control
process via a change request. Any component of the project management plan may
be updated as a result of this process.
3.
Organizational process assets updates
New knowledge generated by the project is codified, embedded in
deliverables, or embedded in improvements to processes and procedures as a
result of the Manage Project Knowledge process. Existing knowledge can also be
codified or embedded for the first time as a result of this process. Any
organizational process asset can be updated as a result of this process.
Conclusion
Most
hopefully, you would like this information, and this will be more beneficial
for you. The
information shared above about manage project knowledge and its
importance is an extremely important for any project.
The key advantage of manage project knowledge process is that it provides ideas for reusing existing knowledge and creating new knowledge.
For free questions & answers on Project Integration
Management knowledge area : https://www.passpmpexamprep.com/practice-questions-on-integration-management
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Thank you for taking time reading this article.
Yep, absolutely. Knowledge Management needs a higher priority. As stated here, any business focused on improving the management of knowledge can expect better product adoption, lower customer churn rates, and improved loyalty from both customers and staff.
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